1. Project 3

1.15. Page 3

Training Room 4: Reports

Training Room 4—Reports

 

Time to Practise

 

Practice 1

 

In this practice, you will be asked to create a report outline using provided information. Use this as a check to determine if you understand the formatting necessary to create a multilevel list. You may go back and check steps if you need assistance.

 

  1. Open a new, blank Microsoft Word® 2007 document.

  2. Save the document as “Outline” in your INF1030: WP1: Reports folder.

  3. Create the outline below for the WorldSkills Competition, using the Multilevel List feature.

  4. Choose Arial 12 point font.

  5. Type in the title of the report in CAPITAL LETTERS, bold.

  6. Hit your Enter key twice to leave one blank line between the title and the body of the outline.

  7. Make sure the body of the outline is regular font (not bold), and Capitalize Each Word.

  8. Click the Multilevel List button and select a style that uses both numbers and letters.

  9. Type the headings and subheadings using the Increase and Decrease Indent buttons to change the numbered list to an alphabetic list.

  10. Spell check and proofread to catch any mistakes.

  11. Print Preview the outline to see it in its final form.

  12. Save the finished document with your changes.

WORLDSKILLS COMPETITION

  1. What is WorldSkills
    1. Overview
    2. Vision
    3. Location
  2. Events
    1. Skills Categories
    2. Ceremonies
    3. Activities
  3. Partners
    1. Governments
    2. Industry
    3. Education
Practice 2

 

In this practice, you will be asked to create a tile page for a report. Use this as a check to determine if you understand the formatting necessary to prepare a title page for a report. You may go back and check steps if you need assistance.

 

  1. Open a new, blank Microsoft Word® 2007 document.

  2. Save the document as “Title Page” in your INF1030: WP1: Reports folder.

  3. Spend a bit of time investigating the WorldSkills Competition using the Internet — once you have a feel for the competition, create a report title page. The following information should appear on your title page:

    • Title: WorldSkills Competition
    • Subtitle: Connecting Youth, Skills, and the Future
    • By: Your Name
    • The current date

  4. Use formatting, styles, or WordArt to give your document professional appeal.

  5. Insert a graphic appropriate to the spirit of the competition.

  6. Take the time to spelling and grammar check as well as proofread the title page to catch any mistakes.

  7. Preview your title page and make any necessary adjustments to make the page visually appealing and professional-looking.

  8. Save the document with your changes.
Practice 3

 

In this practice, you will format a simple business report (the text of the report is provided for you). Use this as a check to determine if you understand the formatting necessary in report preparation. You may review the demonstrations in this training room if you need help. Refer to the Simple Business Report exemplar as a guide to help you prepare this document.

  1. Open the document report and save it as “Report” in your INF1030: WP1: Reports folder.

  2. Select the report, change Line Spacing in the Paragraph tab to double space.

  3. Centre and format the title, subtitle, and byline of the report.

  4. Align-left the entire body of the report, starting with “Overview.”

  5. Format the headings — OVERVIEW, THE ROAD TO WORLDS, SKILLS CATEGORIES, and WORLDSKILLS FACTS. Headings should be bold and uppercase, or choose an appropriate style.

  6. Format the subheadings “skills canada alberta” and “locations” to Capitalize Each Word.

  7. In the “Report” file, single space and indent the following long quotation 1 inch left and right.

"WorldSkills is a powerful means for building a global skills-respect culture. It enables the best of the world's young skilled people to motivate and inspire successive generations to see that vocational skills can lead to secure and fulfilling lives in a fast-changing, competitive world.”

—Jack Dusseldorp, President of WorldSkills

 

“Overview of World Skills” (13 November 2008). Reproduced by permission.


  1. Insert page numbers in the footer of the report, using the Header and Footer Group.

  2. Single space the Works Cited page, leaving one blank line between each bibliography entry.  Select the bibliography entries and create a .5 inch hanging indent. 

  3. Compare your document to the simple business report exemplar to check your formatting, then make any necessary changes to your report.

  4. Take time to spelling and grammar check as well as proofread the report to catch any mistakes.

  5. Print Preview the report to see it in its final form.

  6. Save the document.