1. Project 3

1.7. Page 3

Training Room 1: Introduction to Microsoft Word 2007

Training Room 2—Letters and Memos

 

 

Time to Practise

 

  • Study the content, exemplars, graphics, and demonstrations presented in this training session, and review previous training sessions if necessary.

  • Keyword search the Help menu and online help references, such as Microsoft Online Help and How-to, for additional software tips and training.
Practice 1

 

Match the letter parts labels to their correct positions in a letter.

 

Practice 2

 

In this activity you will be guided to edit a document. The editing directions are supported by quick demonstrations to show you how to make the changes.

  1. Open the file “Letter 1.” You will use this document to demonstrate that you know how to complete the tasks outlined in following the steps.

  2. In the document, set the margins to Top 1", Bottom 1", Left 1.25", and Right 1.25" in the Page Layout tab on the Ribbon.

  3. To see how to adjust the line spacing, go to the Instructional Videos and select “Changing the Line Spacing.”
  1. Select all of your text using Select All (Ctrl + A selects everything on your page). Set your Font to 12 pt., Times New Roman. For a demonstration on how to do so, go to the Instructional Videos and select “Adjusting the Font.”
  1. Align all the text in the document Left for a full-block-style letter. For a demonstration on how to do so, go to the Instructional Videos and select “Adjusting Text Alignment.”
  1. Create appropriate spacing between the letter parts using your Enter key. Click to see an example to compare your work to.
  1. Make good use of the space available on the page by adjusting the spacing between the date and the complimentary closing, if necessary.

  2. Run a spelling and grammar check and proofread the letter. Make any changes you believe would improve the letter.

  3. Print Preview the letter to see how it will look before printing.

  4. Save the adjusted document as “Letter 1” in your INF1030 WP1: Letters folder.
Practice 3

 

In this practice, you will create a letter using information provided for you. There are no demonstrations to assist you. Use this as a check to see if you understand the formatting necessary to prepare a personal letter. You may go back and check steps if you need assistance.

  1. Open a new, blank Microsoft Word® 2007 document.

  2. Save the document as “Letter 2” in your INF1030 WP1: Letters folder.

  3. Set the document font to 12 pt. Arial.

  4. Create a letter using the following information. Use full-block format. Apply the necessary and appropriate layout and formatting you have learned.

Return address

 

Date    

 

Inside address

 

 

 

 

Salutation 

 

Body   

 

 

 

 

 

 

 

 

 

 

Closing   

 

Writer's identification

Use your own address

 

Current date

 

Ms. K. Burra

Grand Prairie Composite High School

10213 – 99 St

Grand Prairie AB  T8V 2H3

 

Dear Ms. Burra:

 

Thank you for writing a reference letter for me. Over the past two years I have appreciated your guidance and support both in the classroom and as my basketball coach.

 

The letter you have written will support my application for a community scholarship; as well I plan on applying for a part time job to earn some money for my school trip during spring break.

 

Thank you again for the time you have invested in me. Good teachers and mentors are invaluable in the lives of teenagers.

 

Sincerely,

 

Your Name


  1. Take the time to spell and grammar check as well as proofread the letter to catch any mistakes.  Make any changes that would improve your letter.

  2. Print Preview the letter to see it in its final form.

  3. Save the document with your changes.
Practice 4

 

In this practice, you will be asked to write your own letter. There are no demonstrations to assist you. Use this as a check to see if you know how to prepare a personal letter. You may go back and check steps if you need assistance.

  1. Open a new, blank Microsoft Word® 2007 Document.

  2. Save the letter as “Letter 3” in your INF1030 WP1: Letters folder.

  3. Write a thank-you letter to someone who has made a difference in your life, inspired you, or has had a positive impact on you.

  4. Format the letter appropriately, including all necessary letter parts, using full-block style and 12 pt. Arial font.

  5. Spell and grammar check as well as proofread the letter to ensure your ideas are communicated clearly. Make any changes that would improve your letter.

  6. Print Preview the letter to see it in its final form.

  7. Save your final document.
Practice 5

 

In this practice, you will be asked to create a memorandum using information provided for you. There are no demonstrations to assist you. Use this practice as a check to determine if you know how to prepare a memorandum. You may go back and check steps if you need assistance.

  1. Open a new, blank Microsoft Word® 2007 document.

  2. Save the document as “Memo” in your INF1030: Letters folder.

  3. Create a memo with the following information.

  4. Apply the appropriate memo layout and formatting styles you have learned.

MEMORANDUM

TO:

FROM:

DATE:

RE:

J. Andrews, F. Jones

S. Haji, Chair — Safety Committee

August 3, 2012

Use of Computer-assisted Training Materials


 

I’m setting up a meeting on August 10, 2012, at 2:00 p.m. in the corporate boardroom to discuss the use of computer-assisted training materials for new employees. With your input, I’m hoping to develop some strategies to promote the use of these materials by the new hires.

 

I look forward to hearing your ideas and suggestions. See you then!

 

sh

  1. Be creative in formatting your title.

  2. Spell check and proofread your letter to ensure that it is error-free and ready to print.

  3. Print Preview the letter to see it in its final form.

  4. Save your final document.