Training Room 2
1. Training Room 2
1.1. Page 2
Project 3: Documents for Personal and Business Use
Personal Business and Business Letters
Every letter you write, personal or business, not only communicates important information, but also creates an image of you or your business in the mind of the reader. It is therefore essential to make sure that your letter is perfect—that the message is clear and the information it contains is accurate—before you mail it. Use a professional tone and language in your writing, and properly format your letter to create a positive impression.
To ensure positive results from your letters, always:
- use the spelling and grammar check
- proofread your document, paying attention to the flow of your ideas and the accuracy of names, dates, places, and numbers
- ask someone else to proofread your work (a writer often doesn't notice his or her own mistakes)
When you are sure that the information you are sending is accurate, complete, and free of errors, and that the format is correct, the letter is ready to be mailed.
Personal Business Letters
A personal business letter is written by an individual to an organization, perhaps to apply for a job, request or share information, or sometimes to make a complaint or seek a remedy to a situation. Personal business letters use a more formal tone and language than do personal letters to friends and family. A commonly used personal business letter is the cover letter. The formatting and layout of your cover letter demonstrate your knowledge and job skills to a potential employer, and have the ability to open or close an employer’s door at just a glance. Do you have a cover letter that you are proud of?